Job Opening/Description Borough Secretary

 

 

JOB POSTING

 

Posting Date:                    JANUARY 6, 2021

Closing Date:                    JANUARY 17, 2021

Job Title:                       Borough Secretary

Location:                        301 First St

Pay Rate:                       $10/hour

Work Hours:                   12-18 hours/week   

Type of Employment:     Part Time

Duties:                           See Attached Job Description                  

 

 

 

How To Apply:

 

Interested persons who possess the necessary qualifications as listed on the job description should send a letter of interest and updated resume to the Borough of Port Carbon P.O.Box 71 Port Carbon, PA. 17965 or emails can be directed to portcarbonborough@wtvaccess.com. Also applications are available at Borough Hall.

Secretary Job Description

Summary:
The person in this position is responsible for performing a broad scope of administrative duties pertaining to the day to day operations of the Borough of Port Carbon as directed by the Borough Council.
Supervision:
This position is a non-supervisory position under direct supervision of the Personnel Committee and/or Borough Council
Secretary Responsibilities:
1. Provide customer service effectively and efficiently to citizens of the Borough and other constituents.
2. Receive requests, complaints and information from the public and transmit to Committee Chairs as appropriate and or the Mayor to process as needed; handle when required.
3. Answer Borough phones and provide information and assistance to the public on request. Assist them by answering questions directing them to the appropriate person, researching records or recording and transmitting messages to Borough Officials.
4. Assist with any needed permits and direct questions to the Code Committee Chair
5. Report any Sanitation complaints to the Sanitation Committee Chair
6. Sort incoming mail to proper Committee Chair,departments and individuals.
7. Maintain inventory and order office supplies.
8. Maintain a filing system to organize and records to include contracts and other records as required by law.
9. Assist with the handling of the Borough Sanitation Fees, including but not limited to: (a) sending out bills (b) updating billing system; (c) input data into system; (d) print, sort and mail bills (e) print and mail reminders to later customers;

Working Conditions:

Work is performed in an office, which is busy, oriented to public service and subject to constant work interruptions. Employees may work under the stress of continual public and/or interdepartmental contact and pressure to meet inflexible timelines. Ability to maintain reasonable, predictable and regular attendance, and ability to attend meetings or report to work outside of regular business hours may be required.
Accountability:
This position is accountable for the effective, efficient, professional, provision of support services and performing complex financial and administrative duties with proficiency and precision. Assist in managing the administrative detail of the Borough office and share accountability for the provision of consistent, high quality service. Accountable for maintaining strict confidentiality of sensitive information.
Tools and Equipment:
Standard office equipment including, personal computers, typewriters, copiers, calculators and fax machines; input and retrieve data; organize and maintain disk storage and filing, and anything else assigned

Port Carbon Borough
301 First Street
Port Carbon, PA  17965
www.portcarbonborough.org

Telephone: (570) 622-2255  Facsimile: (570) 622-2275
Email: portcarbonborough@wtvaccess.com

Physical Demands:
While performing the duties of this position, the employee is regularly required to sit for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; reach overhead, above the shoulders and horizontally, bend at the waist and kneel or crouch to retrieve files from cabinets and shelves; hear and speak to exchange information in person or on the telephone; see to read various documents related to assigned activities; lifting light objects (20 lbs.) and anything new assigned.
Required Knowledge, Skills and Abilities:
• Knowledge of general principals of municipal organization, operations, policies and objectives, including QuickBooks.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Ability to handle multiple interruptions and adjustments to priorities throughout the day.
• Ability to communicate effectively with diverse and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
• Excellent memory and organization ability, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines.
• Ability to operate standard office equipment including, personal computers, typewriters, copiers, calculators and fax machines; input and retrieve data; organize and maintain disk storage and filing.
• Ability to work cooperatively with others as a member of a service oriented team.
• Ability to use independent judgment to effectively plan, coordinate and organize a variety of administrative and clerical support activities.
• Math and accounting skills essential; should be detail oriented. Accuracy and speed essential.
• Should be familiar with Federal and State tax laws, as well as fully knowledgeable in all applicable local tax laws.
• Must have good customer service skills; written, verbal and in person.

Education and/or Experience:
• High School graduate or have a GED.
• Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance.
Miscellaneous:
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 

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